Live Chat Customer Service: Best Practices
It’s no secret that live chat is growing in importance as a customer service channel. People have gotten used to messaging with their friends and family, so it’s no wonder many want to interact with businesses in the same way.
Chat is popular because it works — it enables customers to get their questions answered quickly. In a Zendesk survey of more than 2000 customers, 92 percent said they were satisfied by the service they received on live chat. This was higher than the percentage of customers satisfied by any other channel.
Still, the growth of live chat in just the last few years has been notable. Use of live chat nearly doubled between 2013 and 2017, with nearly a third of customers saying they used chat to resolve their issues in 2017. Today, live chat is growing into the preferred customer service channel for many customers.
1. Make sure you’re responding fast
Live chat offers near-immediate access to the customer support representative. In comparison, an emailed query may go unanswered for 24 hours or more.
2. Train your customer service reps for back-and-forth conversations
At Peak Support, we typically require agents to master email before moving them on to chat. And when agents are new to chat, we’ll have them share the chat link with an experienced agent who can monitor their conversations in real time.
3. Don’t forget the human touch
Live chat feels as human as a phone call — but without all the hassle. A chat agent can evoke customer confidence simply by responding quickly and in a friendly, conversational way. By contrast, sending an email to “support@” can feel impersonal at best.
Risks: Chatbots! Chatbots are computer programs conversation designed to simulate a human. Chatbots have their benefits, but they typically can’t answer complex questions. And they can’t fulfill customers’ need for the human touch. A chatbot that just returns articles from the company’s self-help knowledge base may enrage your customers, rather than helping them.
If you want to deploy a chatbot, do it carefully. We recommend always having the option to transfer to a human agent.
4. Embrace sales opportunities
Risks: Done poorly, live chat can lose sales! A potential customer who receives a sub-par experience might just decide to go to a competitor. Make sure agents are well-trained and keep those response times low.
Live chat is a critical customer support channel in 2019. If you do it right, it can yield huge benefits. But you have to staff the channel adequately, maintain a rapid response time, train your agents well, and avoid alienating customers with poorly-designed chatbots.
Psst! If you’d like to learn more about using live chat in customer service, you can now download our free ebook. 👇
This article was first published in Inc.